This document provides a summary of payment reasons that may be used on a DV.
If the reason you are making the payment does not fit into the categories, then they must be paid
using the EPIC system
or PRoCard. Please contact Linda Smith in Purchasing to request
a ProCard.
Note: Not all payments may be made using the ProCard, see guidelines received when the ProCard was issued.
DV Payment Reason |
Description |
|
Claims, Settlements, Tax Payments |
|
|
Compensation for Services |
Payments are for non-employees only.
- Payments to Honorarium/lecturer/speaker (4535)
- Payment for artist and performance fees (4503)
- Officiating - Athletic (4500)
|
Compensation in Respect to Decedent
(University Central Offices Only) |
|
Medical, Healthcare, Insurance Payment
(University Central Offices Only) |
- Medical benefit payments
- Health insurance premiums for overseas studies, international students, student
academic appointees
|
|
Moving Reimbursement |
Note: An approved authorization form
is required. (Policy I-310)
- Moving reimbursement to individuals (5070)
|
|
Payment to Research Participant |
- Subject payments (4061)
- Participant Fee (4561)
|
|
Payments for Contractual Agreements |
- Construction and escrow payments made by VPAD
- Athletics, sports, and games settlements
- Payment to other universities for administering overseas studies programs
- Endowment payments
- Benefit administration fees
- Payments to Student organizations
- Payments to IUF
|
|
Prizes and Awards |
- Tuition payments for international students
- Scholarships from trust funds
- Inter-campus research fund
- Stipends
|
|
Refund/Repayment to Individual or Agency |
- C&G refunds
- Class, course, workshop, conference, or clinic refunds
- Patient refunds
- Donor refunds
- Refunds for ads
- Parking permit refunds
|
|
Reimbursement for Out of Pocket Expenses |
Note: If this expense involves Hospitality, a Hospitality
form must accompany the DV.
(Policy I-50)
- Reimburse employees and students for department authorized purchases made with personal
money limited to a maximum of $500.
If the receipt is over $100.00, the University will not reimburse sales tax.
Reimbursements should not be used for routine purchases. |
|
Rental Payments |
-
Rental payments by real estate department
|
Royalties
(University Central Offices Only) |
-
Royalties due on reprints by Copy Machines (4670)
-
Royalties due from IU Press (4670)
-
Royalties due from Instruction Support Services
-
Royalties due on plays
|
|
Subscription, Books, Membership fees, Resale |
-
Subscriptions (4055) and memberships (5050)
-
Library Holdings
|
|
Travel Payment to Non-employee |
Note: A Travel Authorization form needs to be completed.
-
Payment to non-employee for travel expenses (object code 4089 should be used)
|
|
Utilities, Freight, and Postage |
-
Utility payments paid by Bloomington Physical Plant
-
Postage (4300) - Mail Services Only
|
