Accounting
Services
The Accounting division provides distinct financial services for the Indiana University Purdue University Indianapolis campus, including:
|
Service |
Description |
Contact |
|
Credit Memos, Stop-Payments, Expediting of Checks |
Application of credit memos, placing an invoice on 'hold,' and expediting the approval
of check requests requiring account manager approval |
Refer to Directory |
|
Copy of Check |
To obtain a copy of a cashed check |
Refer to Directory |
|
Lease Payments |
Payment of Lease Purchase Invoices |
Sheryl McGinnis |
|
Mail Room |
Sorting of US/Campus Mail sent to Accounting Department |
Nita Kirchhoff |
|
Payment Information: Vendor and Departmental Inquiries about payments. |
Responding to vendor statements, phone calls, and fax's concerning payments of
invoices. Also responding to inquiries by deparmental staff about payments. |
Refer to Directory |
|
Processing Disbursement Vouchers for payment. (DV) |
Data entry and approval of disbursement vouchers for payment in Transaction Processiong
(Financial Information Services-FIS). |
Sheryl McGinnis
Bobbie Sewell |
|
Processing Vendor Invoices for Payment |
Data entry and approval of vendor invoices for payment in EPIC |
Refer to Directory |
|
Scanning Section |
Scanning of accounts payable documents |
Brenda Wyant |
EPIC (Electronic Procurement and Invoicing Center)
Please check the Onestart Workflow Action List regularly
to view Payment Request (PREQ) documents for your department. You have the options to: edit, approve, hold,
and request cancel. Please use the edit button to change account numbers, object codes, and other accounting attributes.
All invoices go through the fiscal officer routing method for approval based on the accounts charged unless another
approver is designated on the PREQ. If the gross PREQ amount is less than $5,000, and the department has
not otherwise acted upon it (i.e placed it on hold) the document will default to 'approve' upon the due date.
To learn more about EPIC PREQs: Click here
Payment Requests and Credit Memo Docs in EPIC: PowerPoint Presentation
03/25/09
Disbursement Vouchers (DVs)
Are you using DVs for the correct reasons?
-
Compensation for services to a non-employee
-
Moving Expenses (Moving Form)
-
Refund/Repayment to individual or agency
-
Reimbursement for out of pocket expenses ($500 max)
-
Revolving Fund Reimbursement
-
Research Participants
-
Subscriptions, books, fees, resale
-
Travel payment to a non-employee (Also use Travel Guidelines)
*Note:
If you are using DVs for reasons not listed above, click DV Guidelines.
-
To register for a DV class: Click here
-
DV documentation: Click here
